Everything that needs attention.
Watched in one place.

From certificates and contracts to inspections and recurring checks. OwndUp knows what needs to happen, when, and who picks it up. You no longer have to remember it.

Every list has exactly one owner. When they leave, you hand ownership over. The register stays.

Start your 30-day free trial ↗ Watch the demo (45 sec)

Document in, dates out

Safety certificate Jan de Vries.pdf Dropped into the Certificates list

Read

Found in the document

CertificateVCA VOLfrom document

Valid until5 Oct 2026from document

Held byJan de Vriesfrom document

Or start from SharePoint list Import Excel Template

One register, every list an owner

IT items84 rows

SharePoint

SASanne

Contracts32 rows

2 expired

PEPeter

Certificates18 rows

OneDrive

SASanne

Domains9 rows

PEPeter

Every date a heads-up

Cleaning Co.Notice period · expires 12 Aug

In 30 days

Office leaseRenewal · expires 30 Sep

In 80 days

Safety certificate · JanValidity · expires 5 Oct

In 85 days

Heads-up to SanneNotice period for Cleaning Co. expires in 30 days, by email and in the app.

When a colleague leaves

Peter is leaving the team3 lists with an expiry date

Leaving

Subscriptions

Domains and SSL certificates

Supplier contracts

New owner

SA Sanne Jansen sanne@helderdigitaal.nl

Examples of what teams keep in OwndUpSafety certificateFirst aidForklift licenceDriver CPCElectrical testFire extinguisher checkLifting gear inspectionFleetInsurancePermitRental agreementWarrantyRisk assessmentISO 9001Fire drillToolbox talkLease contractMaintenance contractSoftware licenceDomain nameSSL certificateAssetsVAT returnBackup check+ your own types

30-day free trial No credit card required Servers in the EU, GDPR-ready Works with your Excel list You stay the owner of your data

Where it goes wrong

It is written down somewhere.
Nobody is
watching it.

No ownership

A tab tells you what is there. Not who has to act when the date comes closer.

No follow-up

A date in a cell does nothing. It reminds nobody, chases nobody, and slips quietly past.

No continuity

The knowledge sits with one person. They go on holiday, fall ill or leave, and a list stays behind that nobody is responsible for.

An inspection that was skipped is a fixed-rate fine when the labour inspectorate visits. A lapsed safety certificate is a technician stopped at the gate that same morning. A missed notice period is another year of subscription.

And sometimes there is not even a list. It sits in a mailbox, a folder, a bookmark, or simply in someone’s head. The problem is not where it is kept, but that nobody looks at it afterwards.

Proof

Sent is not the same
as handled

For every date, OwndUp keeps track of who got the heads-up, who acted on it and when. That is the difference with a shared calendar: it reminds you, but it proves nothing.

Safety certificate Jan de Vries History · expires 5 Oct

Heads-up to Sanne JansenSent 5 Sep

Heads-up to peter@helderdigitaal.nlFailed

Still nothing done: chased again12 Sep

Handled by Sanne Jansen20 Sep

The history is only ever appended to, never overwritten, not even when the owner leaves the team.

Per recipient: sent or failed

Who handled it, with name and date

Stays put when the colleague leaves

“Show me that inspection was followed up.” One screen, done.

Demo

Forty-five seconds and you have it

From an Excel file to a watched register with an owner per list. No sign-up needed to watch.

45 seconds: from loose file to watched register, in practice.

How it works

From loose file to a watched register, in a few minutes

Build your own list

Pick your own columns from ten types, import your existing Excel file or drop a document in. Columns become columns, rows become rows.

One owner, shared with your team

Invite colleagues as a reader or an editor. There is always exactly one owner, and that owner can never fall away.

Then OwndUp watches the dates

Per row, or in one go across a whole column. New rows are watched automatically, and it keeps chasing until someone handles it.

And when someone leaves, you hand over

Pick the lists, pick the successor. The rows, the dates and the reminders come along, and the new owner accepts it themselves.

Filled in faster

Fill your register without retyping Business

Retyping is the biggest hurdle. Drop a contract or certificate in as a PDF and OwndUp pulls out the fields that match your own columns: supplier, amount, start date and end date. The expiry reminder is armed right along with it.

You keep the final say. You always land on a normal, editable row. Whatever was recognised carries a label, and you fill in the rest yourself.

Processed in the EU. The reading happens at Mistral in Paris and we never store the document itself.

Overview

One overview that
keeps watch

The horizon view shows everything coming up in the next 90 days, including the items without a reminder. So you see what is ahead before anyone asks.

And when something needs doing, it reaches the right people, through the channels they already watch. Not one inbox where it can sit unread.

See all features

By email, to everyone you share the list with That way the deadline does not hang on one mailbox. If the owner is away, a colleague sees it too.

In the app and in your Teams channel Teams: Business Every reminder lands in your notification centre. Connect a Teams channel and it arrives there as well.

In your own calendar Subscribe Outlook, Google or Apple Calendar to your personal feed. Every date simply shows up there.

One summary every Monday morning What is overdue, what is due this week and what comes later this month. One calm email, and it is in every plan.

Left undone, it escalates Continuity After a week without action the reminder goes to the backup admin and the admins.

Continuity

When Lisa retires, or is simply off sick

This is why we built OwndUp. The person who kept track of everything left, and only months later did it become clear how much had lived in her head. In a spreadsheet a list goes adrift at that point. Here it does not.

A list never becomes ownerless. There is always exactly one owner, and the last one cannot be removed.

Ownership moves by agreement. You hand a list over, the other person accepts. No silent transfer.

A backup can take over. If the owner falls away, the backup admin takes over management. That role is always free.Continuity

Tasks

Also for what needs doing

Not every deadline is an expiry date. Checking backups, chasing invoices, reviewing access rights. Put them on a date as a task, one-off or recurring.

Check it off and the task moves on to the next round by itself Skipping is fine too, without throwing the series off Assign a task to a colleague and only that person gets the nudge

Small things that save a lot

The list keeps itself up to date

A whole column in one goOne action puts every row of a date column under watch.

New rows are armed straight awayA column takes new rows along under the same watch, automatically.

Renew in one clickPut the new date in and the watch is armed again for next year.

Search with Ctrl + KOne bar across all your groups, lists and cells, clicking straight through to the row.

Groups and exportOrganise lists by team or topic, export everything to Excel whenever you want.

One tool, countless lists

Everyone starts with contracts. Then comes the rest: safety and first-aid certificates per employee, driver CPC, equipment inspections, ISO audits, domains and permits. Always the same move: a list, a date, an owner.

Safety & first-aid certificates ISO 9001 & 27001 Driver CPC (Code 95)Equipment inspections Contracts Insurance policies Subscriptions & licences Permits Domain names SSL certificates Warranties Recurring tasks

Safety & first-aid certificates

Safety certificates are valid per employee until their own date. Let one lapse and that person cannot be deployed, which you usually find out on the morning itself.

Safety passport · First aid · Fire warden · Forklift certificate

ISO 9001 & 27001

Certifications come with surveillance audits at fixed moments. Put the audit date and the certifying body in one row with a reminder on it, and preparing stops being a sprint.

ISO 9001 · ISO 27001 · ISO 14001 · Electrical safety inspection

Driver CPC (Code 95)

Drivers keep their professional competence up with periodic training inside a five-year cycle. Miss the date and the driver cannot drive, with your planning the first casualty.

Driver CPC · C/CE licence · Tachograph card · ADR

Equipment inspections

Cranes, scaffolding, ladders and machines need periodic inspection. Without a valid certificate the equipment cannot be used and the work stops.

Crane · Scaffolding · Ladder · Forklift · Aerial platform

Contracts

Rent, lease, maintenance and insurance contracts often renew silently. Put the notice period in your list as a date and you hear about it well before the deadline, not once the invoice has landed.

Rental contract · Lease · Maintenance contract · Framework agreement

Insurance policies

Policies renew silently and the notice period often sits months before the end date. Exactly the kind of date nobody looks up unprompted.

Liability · Equipment · Legal expenses · Sick pay

Subscriptions & licences

Software subscriptions and licences keep running until someone cancels. One list with expiry dates and costs shows what is quietly renewing and what nobody uses any more.

Microsoft 365 · Adobe · Trade journals · Server licences

Permits

Permits and exemptions expire on their own date, and renewing takes lead time at an authority that is not waiting for you.

Planning permit · Environmental permit · Exemption · Operating licence

Domain names

A forgotten domain is gone just like that, along with the email hanging off it. Keep the expiry date and the registrar together so renewing is not left to chance.

Main domain · Redirect domains · Brand names · DNS contract

SSL certificates

An expired SSL certificate puts a warning straight into your customer's browser. Usually at the worst possible moment.

Wildcard · Per subdomain · Code signing

Warranties

Warranty on delivered work and equipment runs out. Knowing when is the difference between a claim and an invoice.

Manufacturer warranty · Workmanship warranty · Maintenance warranty

Recurring tasks

Not everything expires, some things simply come back around. Put a repeat on it and the task reports itself to the right person.

Fire drill · Insurance review · VAT return · Backup check

Too light

A spreadsheet

Free and flexible, but it stays silent, knows no owner and lives in ten versions across four places.

Just right

OwndUp

Your own columns, one owner per list, dates that get watched and proof afterwards. Set up in an afternoon.

Too heavy

A contract or asset system

Does everything, costs thousands a year and asks for an implementation project nobody has time for.

Excel import and export SharePoint list as a live mirror OneDrive workbook as a live mirror Sign in with Microsoft 365 Search with Ctrl + K

Pricing

Three clear prices, no fuss

Flat prices, no price per user. Start with a 30-day free trial.

Which plan fits?

Solo is for one person keeping an eye on their own deadlines and tasks. Business is the moment you work together: shared lists, per-item ownership, a team overview and the connections to Microsoft 365, Teams, SharePoint and Excel. Business+ is in the works, for organisations with multiple locations that want to see everything in one place and prove it at an audit.

2 months free

Solo

€19per month

For one person keeping an eye on their own deadlines.

1 user
Both list types: deadlines and recurring tasks
Reminders on time

Try it free

Frequently asked questions

Not seeing your question? Email us and you get an answer from someone who builds the product.

What exactly is OwndUp?

OwndUp watches everything with a date that needs acting on: lists for what expires (contracts, certificates, domains) and tasks for what comes back around (maintenance, inspections, reviews). One place that warns you in time, by email and in the app, and raises the alarm when something is left undone. Think of it as a smarter, shared spreadsheet that thinks along with you, without having to set up a heavy system.

How is it different from a spreadsheet?

A spreadsheet never nudges you and is hard to share safely. OwndUp gives you per-row reminders, roles for reading and editing, ownership you can hand over, and one search bar across all your lists. And unlike a calendar item, a task in OwndUp carries a duty to be done: left undone, it stays in view and escalates, instead of quietly slipping away.

Is OwndUp a to-do app?

No. Everything in OwndUp has a date. For daily to-dos and projects there are other tools; OwndUp watches the dates that things depend on, including recurring maintenance, and raises the alarm when something is left undone.

What happens when a task is left undone?

It stays in view, in your weekly overview and the Monday email. On Continuity, a task left too long escalates to the backup admin and the admins, so it doesn't quietly disappear like a dismissed calendar item.

Which column types can I use?

For each column you pick from text, text area, date, number, amount, yes/no, choice list, email, phone and link. A link column can double as a document location, for example to a file in SharePoint or OneDrive. You attach reminders to a date column, so you get a notification 30 days before an expiry date, for instance.

How does sharing with your team work?

Every list is private until you share it. You invite colleagues as a reader or an editor, exactly as much access as needed. Every list always keeps at least one owner, so nothing ends up rudderless. On a task list you can also assign a single task to a colleague: only that person gets the nudge, even without access to the whole list.

Can I import my existing Excel file?

Yes. Upload an Excel file and the headers become columns, the rows become data. You can also export any list back to Excel, per list or all at once as a backup.

Does OwndUp work with SharePoint and Microsoft 365?

You log in with your Microsoft account and you can link an existing SharePoint list. It shows up as a read-only mirror in OwndUp: you manage the content in SharePoint, and OwndUp layers on the reminders SharePoint doesn't offer itself. We never write anything back to SharePoint; the refresh happens when you open or refresh the list.

Where is my data stored?

The application, the database and the backups run at TransIP in the Netherlands, and therefore within the EU. OwndUp is built to the GDPR and you can always export your data. Your data is yours.

Another question?

Feel free to email us, we reply fast and in plain language.

Ask your question

Put your first list under watch today

Import your Excel file or drop a document in, give every date an owner, and you will never again be the last to know something expired.

Try it free ↗ Talk to us

30 days free · cancel monthly

Everything that needs attention. Watched in one place.

It is written down somewhere. Nobody is watching it.