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Nothing expires. Nothing slips.
One missed date can cost thousands of euros. OwndUp watches your contracts, certificates and recurring tasks, warns you in time, and raises the alarm when something is left undone. Even when the person who always kept track is no longer there.
Finally, overview and peace of mind. Never caught out again by a date you didn't see coming. Link your Excel or SharePoint list, or start from a template. Nothing to move, no double work.
30-day free trial
No credit card required
Servers in the EU, GDPR-ready
You stay the owner of your data
Where it goes wrong
A spreadsheet works. Until a date slips through unnoticed.
Contracts, subscriptions, certificates, licences, domains. They're spread across spreadsheets, mailboxes and folders, and a spreadsheet never sends a heads-up. So you only hear about it once the money's already gone, or the paperwork's no longer valid. And a recurring calendar appointment gives no weekly overview and doesn't notice when you dismiss it.
“
Everything is scattered
One contract in a folder, another in a mailbox, the certificates in yet another file. No one knows what's where anymore, or when something expires.
Result no overview, no grip.
“
A spreadsheet won't warn you
A contract renews silently, a certificate expires. Your Excel gives no heads-up, so you only notice once it's too late.
Result you keep paying, or you're suddenly without valid paperwork.
“
And it hangs on one person
Usually one person keeps track of it, in their own file in their own place. When they leave, the overview walks out the door with them.
Result the overview walks out the door.
Weak contract management costs companies an average of 9% of their revenue per year, through missed cancellation deadlines and silent renewals.Source: World Commerce & Contracting.
The solution
One overview that warns you in time
Put your contracts, certificates and subscriptions in one list. Build it right in OwndUp, or link your own Excel or SharePoint. Attach a heads-up to every expiry date and OwndUp warns you well in time, by email and in your calendar. And anything that needs doing goes in as a task, with a recurrence and a colleague who gets the nudge. That is the core. The rest builds around it.
Two minutes: from list to heads-up, in practice.
More than reminders
When Lisa retires, or is just off sick
A reminder warns you in time. But a list also needs someone to carry it. For twelve years Lisa has handled the contracts, the insurance and the domain names, not because it's her job, but because she happens to know how it all fits together.
Friday is her last day.
Without OwndUp
- The file stays behind, but no one feels like the owner.
- Three months later a contract renews silently.
- A certificate turns out to have expired, and no one got a heads-up.
The overview walked out the door with Lisa.
With OwndUp
- Lisa's lists have an owner who can never fall away.
- Before her last day she hands over ownership, her colleague accepts, and the list keeps running.
- The heads-ups stay in place. If something sits too long, it automatically goes to the backup.
The list is never left adrift.
Every list has an owner
One person is responsible, and that role can never fall away. You see at a glance who takes care of what, per list.
Handover on leaving or sick leave
Hand over ownership. The recipient accepts and the list carries on seamlessly. No hunting for where that file was again.
A backup that can take over
Assign a backup who's ready when an owner falls away. That way no list depends on a single person. The backup role is always free.
Nothing gets left
If a heads-up stays open too long, OwndUp automatically escalates to your backup. The safety net beneath your safety net.
A reminder warns you in time. When Lisa retires, she hands over ownership properly before her last day. A colleague off sick and no one responding to an expiring certificate or contract? Then the heads-up escalates to the backup on its own. So nothing grinds to a halt, even when someone falls away.
Recurring tasks
Also for what needs doing
Not just things that expire, but the recurring work around them too. Put it in OwndUp and it comes back on its own, in time and to the right person.
Recurring maintenance that comes back on its own
The fire drill, the insurance check, the VAT prep. Set a repeat, monthly, quarterly or yearly, and next time it's already waiting for you.
Assigned to a colleague
Assign a task and only that person gets the nudge. You see in your weekly overview whether it's done. Left undone, it stays in view and can escalate to the backup.
Check it off from the email
Done? Check it off with one tap in the reminder email, no login needed. For a recurring task you see straight away when the next round is.
How it works
From empty to a complete overview in a few minutes
No implementation project, no manual. You make exactly the list you need and the rest follows naturally.
1
Start where you are now
Connect your Excel or SharePoint list, import your Excel, or pick a ready-made template. Or drop a contract in as a PDF and OwndUp fills the row and arms the expiry reminder for you. Rather start fresh? Build a list with your own columns, or start a task list for the recurring work.
2
Set reminders
Attach an alert to a date column. OwndUp warns you in time, by email and in your calendar, for example 30 days before something expires.
3
Share with your team
Invite colleagues as a reader or editor, or hand over ownership of a list. Everything stays private until you share.
4
Someone leaving?
Hand over ownership, the recipient accepts, and the list is never left adrift. If a heads-up sits too long, OwndUp automatically escalates to your backup.
Your documents simply stay in OneDrive or SharePoint, nothing to move, no second archive. Copilot finds what you're looking for, OwndUp warns you about what you forget.
What you get
A list that thinks along
All the power of a spreadsheet, plus the things a spreadsheet never does for you.
Reminders and overview
Reminders per row, a weekly summary and your own calendar feed, on top of custom columns, ready-made templates and search across everything.
Never dependent on one person
Share with roles, hand over ownership in one click, and let a backup plus escalation step in when someone is away.
Works on what you already have
Link your Excel or SharePoint list, import and export freely, read a contract straight from a PDF into the right row, and sign in with Microsoft 365.
What people use it for
One tool, countless lists
Because you build your own columns, OwndUp adapts to you, not the other way around.
Contracts & renewals
Rent, lease contracts, maintenance and insurance in one place, with a heads-up before they renew silently.
Subscriptions & licences
Software subscriptions, domain names and certificates with expiry dates and costs, so nothing runs on unnoticed.
Certificates & qualifications
Safety, first-aid, ISO and driver-qualification certificates with validity dates and the person behind them, with a heads-up before one expires.
Domains
Domain names with expiry dates and registrar in one place, so not one of them ever lapses unnoticed.
For teams
Shared lists with roles and ownership, so your team shares the same overview and nothing depends on a single person.
Recurring maintenance and tasks
The yearly thing you only notice when it's too late: inspections, reviews, VAT moments. Put a repeat on it and it reports itself in time.
The middle ground
Between a spreadsheet and a heavy system
As flexible as a spreadsheet, as smart as a real system, without the price and the hassle.
Loose spreadsheets
OwndUp
Custom columns & lists
Partly
Yes
Reminders before expiry
-
Yes
Shows up in your calendar
-
Yes
Share with roles
Partly
Yes
Transfer ownership
-
Yes
Keeps working when the keeper leaves
-
Yes
Search everything
Partly
Yes
Connect Excel or SharePoint
-
Yes
Ready in minutes
Yes
Yes
Recurring tasks with a safety net
-
Yes
Price
Free, but messy
Lite €15, Business €49, Continuity €99
Pricing
Three clear prices, no fuss
Lite is €15 a month for one person. Business is €49 a month for a team up to 25, with sharing and the live Microsoft 365 links. Continuity is €99 a month and adds the full safety net for when a missed date costs real money. Flat prices, no price per user. Start with a 30-day free trial.
Which plan fits?
Lite is for one person keeping an eye on their own deadlines. Business is the moment you work together: shared lists, roles and the live connections to Excel and SharePoint. Continuity is for teams where a missed date is expensive: a backup that can take over and automatic escalation, so nothing depends on one person noticing. The weekly Monday email, by the way, is in every plan.
2 months free
Lite
€15per month
For one person keeping an eye on their own deadlines.
- Unlimited lists and rows
- Custom columns and ready-made templates
- Reminders per row, by email and in the app
- Expiry dates in your calendar
- Groups to organise lists
- Excel import and export
- Search across everything
- Weekly Monday email of what's coming up
Popular
Business
€49per month
For a team working together, up to 25 users.
- Everything in Lite
- Share lists with roles and ownership handover
- Live connection to SharePoint, OneDrive and Excel
- Add teammates from your Microsoft 365 directory
- Reminders in Microsoft Teams
- Upload a PDF with AI, a row from your document
- Up to 25 users, priority support
Continuity
€99per month
For teams where a missed date costs real money. Unlimited users.
- Everything in Business
- A backup role that can take over when the owner falls away
- Automatic escalation to the backup for unhandled reminders
- Escalations in Microsoft Teams too
- Unlimited users, fair use
The backup role is always free and doesn't count as a user. All prices exclude VAT, no setup fees, cancel monthly.
More than 25 users or special needs? Request a tailored quote.
Questions
Frequently asked questions
Can't find your question? We're happy to think it through with you.
OwndUp watches everything with a date that needs acting on: lists for what expires (contracts, certificates, domains) and tasks for what comes back around (maintenance, inspections, reviews). One place that warns you in time, by email and in the app, and raises the alarm when something is left undone. Think of it as a smarter, shared spreadsheet that thinks along with you, without having to set up a heavy system.
A spreadsheet never nudges you and is hard to share safely. OwndUp gives you per-row reminders, roles for reading and editing, ownership you can hand over, and one search bar across all your lists. And unlike a calendar item, a task in OwndUp carries a duty to be done: left undone, it stays in view and escalates, instead of quietly slipping away.
No. Everything in OwndUp has a date. For daily to-dos and projects there are other tools; OwndUp watches the dates that things depend on, including recurring maintenance, and raises the alarm when something is left undone.
It stays in view, in your weekly overview and the Monday email. On Continuity, a task left too long escalates to the backup or admin, so it doesn't quietly disappear like a dismissed calendar item.
For each column you pick from text, text area, date, number, amount, yes/no, choice list, email, phone and link. A link column can double as a document location, for example to a file in SharePoint or OneDrive. You attach reminders to a date column, so you get a notification 30 days before an expiry date, for instance.
Every list is private until you share it. You invite colleagues as a reader or an editor, exactly as much access as needed. Every list always keeps at least one owner, so nothing ends up rudderless. On a task list you can also assign a single task to a colleague: only that person gets the nudge, even without access to the whole list.
Yes. Upload an Excel file and the headers become columns, the rows become data. You can also export any list back to Excel, per list or all at once as a backup.
You log in with your Microsoft account and you can link an existing SharePoint list. It shows up as a read-only mirror in OwndUp: you manage the content in SharePoint, and OwndUp layers on the reminders SharePoint doesn't offer itself. We never write anything back to SharePoint; the refresh happens when you open or refresh the list.
Your data is hosted within the EU, in Frankfurt and Amsterdam. OwndUp is built to the GDPR and you can always export your data. Your data is yours.
Every list an owner, every deadline on time
Start today with a 30-day free trial. No credit card required. After the trial it stops on its own, your data stays saved, and exporting to Excel is always possible.