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For teams that can't afford to miss a thing
OwndUp watches the things
your business
can't afford to miss.
Contracts, certificates, inspections, assets and recurring tasks in one place. In lists you shape yourself: you decide what you track, what has to happen and when.
Every list has exactly one owner. No scattered spreadsheets hanging on one colleague: ownership hands over, so the overview survives when someone leaves.
Examples of what teams keep in OwndUpLease contractRental agreementMaintenance contractSupplier contractEnergy contractInsuranceSoftware licenceDomain nameSSL certificateAPI key / secretAssetsFleetFirst aidForklift licenceDriver CPCISO 9001Risk assessmentElectrical testFire extinguisher checkFire drillToolbox talkPermitWarrantyVAT returnAnnual accountsBackup check+ your own types
30-day free trial
No credit card required
Servers in the EU, GDPR-ready
Works with your Excel list
You stay the owner of your data
Where it goes wrong
It is written down somewhere.
Nobody is
watching it.
01
No ownership
A tab tells you what is there. Not who has to act when the date comes closer.
02
No follow-up
A date in a cell does nothing. It reminds nobody, chases nobody, and slips quietly past.
03
No continuity
The knowledge sits with one person. They go on holiday, fall ill or leave, and a list stays behind that nobody is responsible for.
One missed notice period costs a year of subscription. One lapsed certificate costs you the job.
And sometimes there is not even a list. It sits in a mailbox, a folder, a bookmark, or simply in someone’s head. The problem is not where it is kept, but that nobody looks at it afterwards.
Demo
Forty-five seconds and you have it
From an Excel file to a watched register with an owner per list. No sign-up needed to watch.
45 seconds: from loose file to watched register, in practice.
How it works
From loose file to a watched register, in a few minutes
01
Build your own list
Pick your own columns from ten types, import your existing Excel file or drop a document in. Columns become columns, rows become rows.
02
One owner, shared with your team
Invite colleagues as a reader or an editor. There is always exactly one owner, and that owner can never fall away.
03
Then OwndUp watches the dates
Per row, or in one go across a whole column. New rows are watched automatically, and it keeps chasing until someone handles it.
04
And when someone leaves, you hand over
Pick the lists, pick the successor. The rows, the dates and the reminders come along, and the new owner accepts it themselves.
Filled in faster
Fill your register without retyping Business
Retyping is the biggest hurdle. Drop a contract or certificate in as a PDF and OwndUp pulls out the fields that match your own columns: supplier, amount, start date and end date. The expiry reminder is armed right along with it.
You keep the final say. You always land on a normal, editable row. Whatever was recognised carries a label, and you fill in the rest yourself.
Processed in the EU. The reading happens at Mistral in Paris and we never store the document itself.
Overview
One overview that
keeps watch
The horizon view shows everything coming up in the next 90 days, including the items without a reminder. So you see what is ahead before anyone asks.
And when something needs doing, it reaches the right people, through the channels they already watch. Not one inbox where it can sit unread.
See all features
By email, to everyone you share the list with
That way the deadline does not hang on one mailbox. If the owner is away, a colleague sees it too.
In the app and in your Teams channel Teams: Business
Every reminder lands in your notification centre. Connect a Teams channel and it arrives there as well.
In your own calendar
Subscribe Outlook, Google or Apple Calendar to your personal feed. Every date simply shows up there.
One summary every Monday morning
What is overdue, what is due this week and what comes later this month. One calm email, and it is in every plan.
Left undone, it escalates Continuity
After a week without action the reminder goes to the backup admin and the admins.
Proof
Sent is not the same
as handled
For every date, OwndUp keeps track of who got the heads-up, who acted on it and when. That is the difference with a shared calendar: it reminds you, but it proves nothing.
Per recipient: sent or failed
Who handled it, with name and date
Stays put when the colleague leaves
“Show me that inspection was followed up.” One screen, done.
Continuity
When Lisa retires, or is simply off sick
This is why we built OwndUp. The person who kept track of everything left, and only months later did it become clear how much had lived in her head. In a spreadsheet a list goes adrift at that point. Here it does not.
A list never becomes ownerless. There is always exactly one owner, and the last one cannot be removed.
Ownership moves by agreement. You hand a list over, the other person accepts. No silent transfer.
A backup can take over. If the owner falls away, the backup admin takes over management. That role is always free.Continuity
Tasks
Also for what needs doing
Not every deadline is an expiry date. Checking backups, chasing invoices, reviewing access rights. Put them on a date as a task, one-off or recurring.
Check it off and the task moves on to the next round by itself
Skipping is fine too, without throwing the series off
Assign a task to a colleague and only that person gets the nudge
Small things that save a lot
The list keeps itself up to date
A whole column in one goOne action puts every row of a date column under watch.
New rows are armed straight awayA column takes new rows along under the same watch, automatically.
Renew in one clickPut the new date in and the watch is armed again for next year.
Search with Ctrl + KOne bar across all your groups, lists and cells, clicking straight through to the row.
Groups and exportOrganise lists by team or topic, export everything to Excel whenever you want.
One tool, countless lists
Everyone starts with contracts. Then comes the rest: safety and first-aid certificates per employee, driver CPC, equipment inspections, ISO audits, domains and permits. Always the same move: a list, a date, an owner.
Safety & first-aid certificatesISO 9001 & 27001Driver CPC (Code 95)Equipment inspectionsContractsInsurance policiesSubscriptions & licencesPermitsDomain namesSSL certificatesWarrantiesRecurring tasks
Safety & first-aid certificates
Safety certificates are valid per employee until their own date. Let one lapse and that person cannot be deployed, which you usually find out on the morning itself.
Safety passport · First aid · Fire warden · Forklift certificate
Read moreISO 9001 & 27001
Certifications come with surveillance audits at fixed moments. Put the audit date and the certifying body in one row with a reminder on it, and preparing stops being a sprint.
ISO 9001 · ISO 27001 · ISO 14001 · Electrical safety inspection
Read moreDriver CPC (Code 95)
Drivers keep their professional competence up with periodic training inside a five-year cycle. Miss the date and the driver cannot drive, with your planning the first casualty.
Driver CPC · C/CE licence · Tachograph card · ADR
Read moreEquipment inspections
Cranes, scaffolding, ladders and machines need periodic inspection. Without a valid certificate the equipment cannot be used and the work stops.
Crane · Scaffolding · Ladder · Forklift · Aerial platform
Read moreContracts
Rent, lease, maintenance and insurance contracts often renew silently. Put the notice period in your list as a date and you hear about it well before the deadline, not once the invoice has landed.
Rental contract · Lease · Maintenance contract · Framework agreement
Read moreInsurance policies
Policies renew silently and the notice period often sits months before the end date. Exactly the kind of date nobody looks up unprompted.
Liability · Equipment · Legal expenses · Sick pay
Read moreSubscriptions & licences
Software subscriptions and licences keep running until someone cancels. One list with expiry dates and costs shows what is quietly renewing and what nobody uses any more.
Microsoft 365 · Adobe · Trade journals · Server licences
Read morePermits
Permits and exemptions expire on their own date, and renewing takes lead time at an authority that is not waiting for you.
Planning permit · Environmental permit · Exemption · Operating licence
Read moreDomain names
A forgotten domain is gone just like that, along with the email hanging off it. Keep the expiry date and the registrar together so renewing is not left to chance.
Main domain · Redirect domains · Brand names · DNS contract
Read moreSSL certificates
An expired SSL certificate puts a warning straight into your customer's browser. Usually at the worst possible moment.
Wildcard · Per subdomain · Code signing
Read moreWarranties
Warranty on delivered work and equipment runs out. Knowing when is the difference between a claim and an invoice.
Manufacturer warranty · Workmanship warranty · Maintenance warranty
Read moreRecurring tasks
Not everything expires, some things simply come back around. Put a repeat on it and the task reports itself to the right person.
Fire drill · Insurance review · VAT return · Backup check
Read moreToo light
A spreadsheet
Free and flexible, but it stays silent, knows no owner and lives in ten versions across four places.
Just right
OwndUp
Your own columns, one owner per list, dates that get watched and proof afterwards. Set up in an afternoon.
Too heavy
A contract or asset system
Does everything, costs thousands a year and asks for an implementation project nobody has time for.
Excel import and export
SharePoint list as a live mirror
OneDrive workbook as a live mirror
Sign in with Microsoft 365
Search with Ctrl + K
Pricing
Three clear prices, no fuss
Flat prices, no price per user. Start with a 30-day free trial.
Which plan fits?
Lite is for one person keeping an eye on their own deadlines, with a backup admin who can step in. Business is the moment you work together: shared lists, roles and the live connections to Excel and SharePoint. Continuity is for teams where a missed date is expensive: a stale reminder escalates by itself to your organisation's backup admin and admins, so nothing depends on one person noticing. Pointing a backup admin and the weekly Monday email, by the way, are in every plan.
2 months free
Lite
€19per month
For one person keeping an eye on their own deadlines.
- Unlimited lists and rows
- Custom columns and ready-made templates
- Reminders per row, by email and in the app
- Expiry dates in your calendar
- Groups to organise lists
- Excel import and export
- Search across everything
- Weekly Monday email of what's coming up
- Point a backup admin who can take over
Popular
Business
€49per month
For a team working together, up to 25 users.
- Everything in Lite
- Share lists with roles and ownership handover
- Request a date from someone without an account
- A calendar feed your whole team can subscribe to
- Reminders to the person named on the row, account or not
- Live connection to SharePoint, OneDrive and Excel
- Add teammates from your Microsoft 365 directory
- Reminders in Microsoft Teams
- Upload a PDF with AI, a row from your document
- Up to 25 users, priority support
Continuity
€99per month
For teams where a missed date costs real money. Unlimited users.
- Everything in Business
- A reminder left unhandled for 7 days escalates by itself
- The escalation goes past the list, to your backup admin and your admins
- Escalations in your Microsoft Teams channel too
- Unlimited users, fair use
The backup role is always free and doesn't count as a user either. All prices exclude VAT, no setup fees, cancel monthly.
Questions
Frequently asked questions
Not seeing your question? Email us and you get an answer from someone who builds the product.
OwndUp watches everything with a date that needs acting on: lists for what expires (contracts, certificates, domains) and tasks for what comes back around (maintenance, inspections, reviews). One place that warns you in time, by email and in the app, and raises the alarm when something is left undone. Think of it as a smarter, shared spreadsheet that thinks along with you, without having to set up a heavy system.
A spreadsheet never nudges you and is hard to share safely. OwndUp gives you per-row reminders, roles for reading and editing, ownership you can hand over, and one search bar across all your lists. And unlike a calendar item, a task in OwndUp carries a duty to be done: left undone, it stays in view and escalates, instead of quietly slipping away.
No. Everything in OwndUp has a date. For daily to-dos and projects there are other tools; OwndUp watches the dates that things depend on, including recurring maintenance, and raises the alarm when something is left undone.
It stays in view, in your weekly overview and the Monday email. On Continuity, a task left too long escalates to the backup admin and the admins, so it doesn't quietly disappear like a dismissed calendar item.
For each column you pick from text, text area, date, number, amount, yes/no, choice list, email, phone and link. A link column can double as a document location, for example to a file in SharePoint or OneDrive. You attach reminders to a date column, so you get a notification 30 days before an expiry date, for instance.
Every list is private until you share it. You invite colleagues as a reader or an editor, exactly as much access as needed. Every list always keeps at least one owner, so nothing ends up rudderless. On a task list you can also assign a single task to a colleague: only that person gets the nudge, even without access to the whole list.
Yes. Upload an Excel file and the headers become columns, the rows become data. You can also export any list back to Excel, per list or all at once as a backup.
You log in with your Microsoft account and you can link an existing SharePoint list. It shows up as a read-only mirror in OwndUp: you manage the content in SharePoint, and OwndUp layers on the reminders SharePoint doesn't offer itself. We never write anything back to SharePoint; the refresh happens when you open or refresh the list.
The application, the database and the backups run at TransIP in the Netherlands, and therefore within the EU. OwndUp is built to the GDPR and you can always export your data. Your data is yours.
Put your first list under watch today
Import your Excel file or drop a document in, give every date an owner, and you will never again be the last to know something expired.